FAQs: What You Need to Know About Recording a Podcast at Your Event

Thinking about recording a podcast at your event but not sure where to start? In this guide, we answer the most frequently asked questions about onsite podcast recording - from what gear you’ll need, to how to plan, capture, edit, and promote your episodes - so you can get started with confidence.

What equipment do I need for onsite podcast recording?

You will need high-quality microphones with pop shields, an audio interface and laptop or capture device. If you're filming, you will need cameras, tripods, lighting and to plan your set and backdrop. You'll need a way to merge the audio and video, whether you provide a sound feed into the cameras, or it will all be captured onto hard drives for future editing.

Do I need a professional recording setup, or can I DIY it?

This hugely depends on your intended audience. A DIY setup can work, particularly for an internal audience, but professional equipment ensures clear audio and clean video. Hiring a production team removes the stress and guarantees a polished result, so you can focus on the content.

Where should I record the podcast at my event?

Ideally you should record in a quiet and dedicated space with minimal background noise and disruption. If recording on the expo floor or near networking areas, use directional mics and soundproofing where possible. Be realistic about your environment and your intended use, as there's a limit to just how much editing and noise removal is possible.

How do I make the most of my event speakers and guests?

Plan interviews in advance! Identify key speakers, sponsors, and attendees who can add value to your podcast and schedule recording slots during the event.

Should my event podcast be live or pre-recorded?

Live podcasts capture the event atmosphere in real-time, while pre-recorded episodes can allow for more takes, rehearsals and better audio quality. It depends on your goals, intended audience and setup.

How long should each podcast episode be?

Short-form (15-20 min) works well for quick insights, while longer episodes (30-45 min) allow for deeper conversations. Keep your audience in mind when deciding.

Can I also record video for my podcast?

Absolutely! Video podcasts can be published across multiple platforms, and will boost engagement and can also provide content for social media. Consider a multi-camera setup for a more dynamic production.

How do I edit and produce the podcast after the event?

Post-production includes audio cleanup, cutting out filler content or pauses, adding intro/outro music, and optimising sound levels. Editing ensures a polished final product that can ensure maximum engagement. There is editing software available online, or we can handle the production and editing for you.

How can I distribute and promote my event podcast?

You can upload to Spotify, Apple Podcasts, and YouTube, share clips on LinkedIn, Instagram, and TikTok, and use email marketing to reach attendees post-event. Alternatively, if the podcast is intended for an internal audience, you could use a password protected Vimeo website or host on Sharepoint.

Is onsite podcast recording worth the investment?

100%! It extends the life of your event, engages new audiences, adds value for sponsors, and gives you evergreen content for future marketing.

More and more event organisers are turning to podcasts to capture valuable conversations, extend audience reach, and create lasting content - but knowing how to do it well can feel overwhelming.

Time to discuss the benefits of capturing a podcast at your event? Schedule your free consultancy call today with Gravitize.